// scheduling
Shiftly
An event staffing and scheduling tool — job calendar, labor planning, time tracking and dispatch for operations teams.
// case.overview
The challenge
// problem
Coordinators planned events in calendars, staffed them over the phone and reconciled hours in spreadsheets. Last-minute changes were easy to miss.
// approach
I followed a job from booking to payroll and designed each step as a dense, readable screen built on one table and form system.
// focus
A readable job calendar, fast labor planning, accurate time tracking and mass messaging to crews.
// case.work
Key screens
Four flows that run an event day.
Job calendar
Every event of the month with crews and statuses at a glance.
Labor planning
Positions, people and gaps for each job in one view.
Time tracking
Clock-ins and approved hours in a high-density table.
Mass messaging
Reach a whole crew or group with one message.
// case.mobile
On mobile
A staff app for the crew on site: shifts, job details and the time clock.
My shifts
The week at a glance with every job, call time and confirmation status.
Shift details
Call time, location, parking notes and the crew for the job on one screen.
Time clock
Clock in and out, take breaks and see the week’s hours as they get approved.
// case.system
Visual language
// typeface
IBM Plex Sans
regular · semibold — 12 / 14 / 16 / 24
// palette
- Primary#0BA860
- Primary light#CDEBDD
- Ink#182020
- Surface#F8F8F8
- Sand#D8C8A0
- Graphite#283030
// case.result
Outcome
Operations run from one tool: jobs, people and hours stay in sync, and changes reach crews in minutes.
- 100+
- unique screensdesigned from scratch
- 4
- core flowsbooking to payroll
- 1
- job calendarfor every event
- 1
- component libraryshared by every screen
